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Selecting a Warehouse Management System

By Kayla Tyree

Order Tracking and Expediting Link in Supply Chain Circle
Selecting a Warehouse Management System

Warehouse management plays a crucial role in maximizing operational efficiency within the supply chain by ensuring the effective handling and movement of goods. As the demand for seamless synchronization with supply chain systems continues to rise, a warehouse management system (WMS) may be increasingly necessary to take your business to the next level. A WMS is a type of software with various key capabilities, such as tracking materials as they enter and exit the warehouse, automating warehousing processes, and providing real-time visibility to orders, inventory, and workflows. In addition, it simplifies the order picking and packing process for employees. While warehouse management systems generally come with various associated fees, the system optimization they provide often helps them pay for themselves over time. According to a study on the impact of warehouse management systems within the supply chain, the performance of various key warehousing aspects increased between 36% and 94% after WMS implementation. The following sections will guide you through the primary considerations you must take when deciding which system could be most beneficial for your business, along with the various types of WMS that can be chosen.

Key Considerations

Selecting the right WMS system requires careful consideration of many various factors to ensure long-term efficiency and successful implementation. First, it's essential to identify the functional requirements that the system needs to fulfill. This includes the system's ability to handle various inventory types and its order fulfillment capacity. Conducting a comprehensive analysis of current warehousing requirements can help businesses to pinpoint their specific points of weakness and identify areas of improvement that they wish to align with WMS functionalities. Another crucial factor to assess is the scale at which one expects their business to grow. A chosen WMS should be flexible enough to accommodate the potential expansion of an operation without the need for overhauls or significant disruptions. It is also advantageous to think about ease of integration when evaluating potential options. In order to ensure a smooth flow of data across various business sectors, it is better to opt for a WMS that seamlessly integrates with existing technologies such as enterprise resource planning (ERP) software or transportation management systems (TMS).


While cost is another important consideration, it is beneficial to find a balance between affordability and potential impact on efficiency. Simply choosing the cheapest option could result in a lack of critical features which could otherwise significantly contribute towards business growth. With this in mind, try to prioritize the value and long-term benefits that a more comprehensive WMS could contribute. The final features to examine include the reliability and security of a system. Selecting a WMS with regular technical support and robust security measures to safeguard business and client data can each be of immense help in avoiding potential disturbances down the line.


Warehouse Management System Types


Standalone System

Standalone warehouse management systems primarily focus on warehouse operations and inventory management features, with limited additional functionalities. They are particularly well-suited for smaller companies such as third-party logistics providers, or businesses looking to use it alongside other supply chain operations without the need for new system integration.


Though standalone systems are often the most cost-effective options, those seeking exponential levels of growth may find it advantageous to explore systems that provide higher levels of WMS integration. It’s important to note, however, that standalone systems can still hold significant value due to their dynamic and customizable nature. Since they can be tailored to specific operational requirements, they can still be an efficient and scalable solution for expanding warehousing needs.


Supply Chain Module

The supply chain module is an integrated warehouse management system that seamlessly combines broader supply chain capabilities with warehouse management functions. Beyond its ability to manage basic warehouse tasks, this module also features a capacity for inventory control, material handling, vendor management, and transportation management. By providing real-time visibility and control over the entire supply chain, these modules work to synchronize activities across all supply chain stages. The integration of warehouse management with broader supply chain capabilities enables organizations to optimize order fulfillment and distribution processes. This style of warehouse management system is particularly well-suited for businesses with large and complex supply chains, especially those engaged in manufacturing activities.


ERP Module

An enterprise resource planning (ERP) module is another integrated warehouse management system that synchronizes warehouse operations and other various functions such as procurement, manufacturing, finance, and sales. Within ERP modules users can find valuable tools that track key performance indicators (KPIs) and provide insight into important metrics such as overall warehouse performance. Although slightly less rounded than a supply chain module WMS, ERPs remain highly customizable and can serve as an excellent platform for those seeking to consolidate multiple operations into a unified system. Businesses looking to centralize their processes onto a single platform will find this module type especially beneficial as it simplifies workflows and helps to foster easier collaboration between departments. For organizations with more complex systems that extend beyond the scope of enterprise resource planning, however, it could be advantageous to explore WMS solutions with more specified capabilities that can be tailored to their needs.


Cloud-Based Platform

A cloud-based warehouse management system operates on cloud servers accessible through the internet, offering the capability to manage warehouse operations remotely instead of relying on local server installations. Through this model, businesses pay subscription fees based on usage or a recurring payment model rather than investing in software licenses and hardware infrastructure. The benefits of utilizing a cloud-based system include lower costs compared to traditional on-premises systems, in addition to increased security and decreased IT maintenance since cloud providers handle infrastructure upkeep and security protocols. Cloud-based systems also allow for unrivaled scalability and flexibility, permitting organizations to adjust system capabilities to match changing warehouse demands. Additionally, cloud-based systems can be far easier to implement and manage since software updates are seamlessly introduced by the provider, eliminating the need for manual upgrades and minimizing downtime. That being said, it is important to note that if warehouse internet connection is disrupted, or the cloud provider experiences downtime, there is potential for data functions to be compromised or inaccessible.


Conclusion

Selecting a warehouse management system has the potential to revolutionize your warehouse operations and supply chain management as a whole. By carefully examining your business's unique needs, you can make an informed decision that aligns with your company's primary objectives. A WMS has the ability to streamline operations, improve inventory visibility, and aid in data-driven decision-making to help your business continually improve and enhance customer satisfaction. Its automation capabilities can work to streamline repetitive tasks, reducing the potential for human errors and freeing up valuable time for your workers to focus on other more beneficial and strategic activities. Embracing the power of a modern WMS will help lay the foundation for a more competitive and future-oriented warehouse operation to help drive your business forward and position it for sustainable growth.

 

ASCI specializes in helping businesses like yours to address supply chain management challenges. Visit our website to learn more and to arrange for a free consultation.

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